We have received a number of inquiries about how to act and interact with Their Royal Highnesses during the visit. First of all we would like to highlight that TRH are no different from important business partners so act as naturally and politely as you would do with these. Secondly, presenting your company, visions or products in your own words sounds more natural and convincing than using a whole new vocabulary. Even so, we have stated a few polite phrases for you to use if you feel uncertain. We hope the guidelines below will be a help to you.
When you greet His Royal Highness the Crown Prince or Her Royal Highness the Crown Princess it is a nice gesture to give a small handshake, do a small bow (men)/curtsey (women) and say “It’s a pleasure to meet Your Royal Highness”.
When you engage in a longer conversation with one of Their Royal Highnesses, please introduce yourself with your name, company and title: “My name is xxx and I am the “position xxx” of company xxx”.
It is a courtesy to address HRH the Crown Prince/Crown Princess with “Your Royal Highness” during a conversation or speak in the third person.
When addressing in Danish:
På dansk er det muligt at bruge Deres Kongelige Højhed eller Kronprinsen/Kronprinsessen, når man tiltaler Kronprinsparret. Eksempelvis:
You are welcome to address the Crown Prince Couple in either Danish or English.
Introducing someone else – a contact/client etc.:
If you would like to introduce another person to Their Royal Highnesses, you may do so as you would at any event. For example: “May I introduce Your Royal Highness to XXX. (S)he is “position xx” at “company xx”, and they have been/are/manufacture/produce...”
Some of the meeting opportunities will involve you showcasing your company and products beside a display.
As a general rule you should not directly invite TRH to try or test your product. Instead you are welcome to introduce and/or elaborate on the production process, the idea behind the product, material selection etc.
For example: “Here your Royal Highness may see some examples of our most recent products, which are available to sample. It is our most smooth/tasty/etc. product....”, “Here your Royal Highness can see XX product which we are launching this fall. It is designed for comfort and ease of use.” Etc.
When including the name of the Crown Prince Couple in text/notes, they should be written like this:
Please write ‘Their Royal Highnesses the Crown Prince Couple’ when sending out press releases.
As TRH the Crown Prince Couple approaches the event, a moderator/speaker or host may prepare the guests, and ensure a receiving line is set up. It is not necessary to ask people to rise for their entrance, but likely people will as a reflex, so please make sure you have a minute for this in the program.
Once TRH are in the room, the moderator/speaker or host may welcome them to the event. This is not mandatory but it may come naturally when TRH enter into a large room with many guests.
The following phrase may be used: “It is an honor to welcome Your Royal Highnesses [or Your Royal Highness] to the seminar.”
There are no etiquette restrictions.
If TRH the Crown Prince Couple are to be seated during the event, please make sure that seats are assigned for them. However, there is no need to provide special chairs.
Gifts are not required or expected. The following are some guidelines if you do wish to present a gift:
Please also note that the Crown Prince Couple will not be giving a gift in exchange.